CHS Music Boosters Meeting Minutes

January 3, 2008

 

Attendees 

Tony Caracciolo, Cindy Lewis, Debbie Ruark, Jim Kelley, Susan Stephey, Rob Mattera, Danielle Mattera, Moe Ruark, Steve Stephey, Cheryl Benitez, Ed Benitez, Gayle Harrod, Nichole Nazelrod, Skip Campion, Rob Holt, Dawn Anuszkiewicz-Lundgren, Maureen Stewart, Scott Stewart, Marty Mankowski, Marie Mankowski, Trudy Wadsworth, John Bushey, Judy Bushey, Isabel Tejero, Traj Antolick, Sharron Antolick, Nancy Thompson, Michelle Harrod, Bob McLeod, Teri McLeod, Colleen Kelley, Lori Cady, and Mary Laulis.

 

Call to Order

  • The Music Boosters meeting was called to order at 7:30 p.m. by Tony Caracciolo. Welcoming comments and the meeting agenda was presented.

 

Secretary’s Report

  • A summary of last month’s minutes was presented by Susan Stephey. The minutes are available at www.knightsmusic.org. A motion to accept the minutes for the December meeting was made by Deb Ruark and seconded by Jim Kelley.

 

Treasurer’s Report

  • Debbie Ruark presented the budget. Clothing sales continue to be fairly strong and have brought in $3,300. With the 2007-2008 budget at $49,100, the Music Boosters organization still needs to raise $17,962 to cover ongoing expenses that include the lease agreement, instructor payment, indoor guard, et cetera. Additionally, taxes on the sale of clothing have increased resulting in a higher taxes budget line item for the remainder of 2008.  The budget was motioned to be approved by Cheryl Benitez and seconded by Cindy Lewis.

 

Ways and Means Committee

  • Suzanne Reamer was unable to attend the meeting. Tony C. reiterated the need for a committee to begin planning for the Banner Program. Anyone with experience in sales may wish to consider being involved in this endeavor. Please contact Tony C. if interested.  A Vera Bradley Bingo is scheduled for May 3rd. Suzanne Reamer will be heading this effort. Additional information and a request for volunteers are forthcoming. Jim Kelley has volunteered to head up a fundraising basketball game with the Tiny Trotters. Hopefully, this can be scheduled for February or March. Watch for more information. Tony presented the idea of one Music Boosters fundraiser per month. Aggressive fundraising is needed to enhance our growing music program and to take the CHS music program “to the next level”.  Each of the three Music Program Liaisons will be responsible for coordinating a fundraiser approximately every three months. Tony will be in contact with each of the liaisons to further define this and establish a schedule.
  • GL Scrip card program. POC is Suzanne Reamer. A list of all participating businesses is available at www.glscrip.com. Suzanne’s e-mail is suzo@dellmail.com.
  • Visitourmall.com. Please checkout “visitourmall.com” for convenient online shopping. A percentage of every purchase made through this website is deposited into the Music Boosters account. Simply go to “visitourmall.com”, click “Find Group”, scroll to and click on “Century High School Music Boosters”, and start shopping! Or visit the mall through the Century Knights home webpage at knightsmusic.org.
  • GoodSearch.com. This is a Yahoo-based search engine and earns the music boosters .01 for every valid search. Click on “Century High School Music Boosters (Sykesville, MD)” to designate CHS as the organization to receive credit. Deb Ruark received our first check from GoodSearch. It was a nominal amount (about $35.00) but only included a couple months of usage.  GoodSearch only sends out payment once a year. For Oct 2007 to date, we are just shy of $100.00. Keep on searching!
  • Banners. As stated above, a committee is needed to manage this effort. The Carroll County Board of Education has issued guidelines regarding the sponsorship program for CCPS. Everyone involved in a music program at Century High School is encouraged to contact friends and business owners to see if they are interested in sponsoring Century. As a Thank You for sponsorships of $500 or $1000, we will display a banner in the stadium with the company’s color logo. Specifics and forms are available on the Music Boosters website. Prior to contacting any company, please verify with Debbie Prince, Main Office Secretary at Century, whether or not the business has already been contacted.
  • eScrip. By using loyalty club cards (i.e. Safeway Club Card), credit cards (i.e., Macy’s credit card or Macy’s Visa card), and debit cards that have been registered with eScrip. There is a 6-step process to register any cards you feel comfortable registering with the program. Please register your cards at www.escrip.com. A group ID number or name must be entered in step 1 of the registration. Our information is: GROUP ID # 148958018 or use the group name CENTURY MUSIC BOOSTERS INC. This is a very simple way to raise money for the CHS music program!

 

Music Director’s Report/Choral Director’s Report   

  • Mr. Askew was unable to attend the meeting. Rob Mattera was present and provided information regarding the upcoming KIDA Preview Indoor Show which is scheduled for       Jan 26th.  Jim Kelley is working with Rob on the details and will hold a general meeting sometime next week to organize our volunteer effort. In the past, 37 ensembles have participated in the KIDA Preview Show. As of Jan 3rd, 30 ensembles have registered. Rob expects several more groups to sign up. Note: Please contact Mr. Cockley to have the KIDA Preview Show advertised on the marquee board in front of the school. The CHS indoor guard will hold their first practice this Saturday, Jan 5, 2007, at which time the first payment is due.

 

  • Choral Director, Heather Caporaso was unable to attend the meeting.

 

Nominations Committee

  • Mary Laulis, Trudy Wadsworth, and Nancy Thompson presented a ballot for the election of officers for the Executive Board. The ballot is as follows:

 

President: Tony Caracciolo

Vice President: John Bushey & Nancy Thompson

Treasurer: Michelle Harrod; Assistant Treasurer: Scott Stewart

Secretary: Sharron Antolick

Historian: Maureen Stewart and Teri McLeod

Ways and Means: Judy Bushey

 

Music Program Liaisons:  Vocal: Dawn Lundgren

                                           Band/Orchestra: Marty Mankowski and Jennifer Wise

                                           Marching Band: Jim Kelley

 

The roles of each Vice President will be defined at a later time. The Music Booster Bylaws will be amended to add an Assistant Treasurer. One role of Ways and Means will involve coordinating with the music program liaisons and the principal at Century for fundraising efforts. The role of Secretary will now encompass communications to all music program families via email in addition to local newspaper publicity. The role of Historian will include maintenance of records for the various CHS music program accomplishments, in addition to preparation of material for presentation at events such as the Senior Banquet and the Marching Band Banquet.

 

The Ballot was amended to add Scott Stewart as Assistant Treasurer and to combine the Liaison positions for Band and Orchestra. A motion to accept the amended ballot was made by Jim Kelley and seconded by Moe Ruark. A vote was taken by all attendees and was unanimously approved. February and March will serve as a mentoring time period before the new Board will officially take office in April.

 

Next Meeting

  • The next Music Boosters meeting will be on February 7th at 7:30 p.m. The Executive Board will meet at 6:30 p.m.

 

Adjournment

  • Cheryl Benitez motioned to adjourn at 8:35 and Cindy Lewis seconded.

 

Respectfully submitted,

Susan Stephey

Secretary

January 4, 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Visit the CHS Music website @ www.knightsmusic.org