CHS Music Boosters Meeting Minutes

July 10, 2008

Attendees

Tony Caracciolo, John Bushey, Judy Bushey, Scott Stewart, Maureen Stewart, Sharron Antolick, Dawn Anuszkiewicz-Lundgren, Mary Laulis, Pam Jacobs, Martin Mankowski, Elizabeth Phipps, Jim Kelley, Donna Pieciak, Laurie Kilroy, Pat Kilroy, Isabel Tejero, Ed and Cheryl Benitez

Call to Order

• The Music Boosters meeting was called to order at 7:30p.m. by Tony Caracciolo.

Secretary’s Report

• Sharron A presented a summary of last month’s Executive Board meeting as the regularly scheduled meeting was cancelled.

Treasurer’s Report

• Scott Stewart presented the budget. Any outstanding transportation fees for 2007-2008 have been covered by CCPS.

· There was a discussion regarding possibly paying off lease immediately due to monies available as a result of not having to pay the outstanding transportation fees. Scott will look into this.

· Marty Suggested putting fund rasing events on the calendar as soon as possible to manage cashflow.

· There was discussion regarding management of the uniform escrow as the May window for CD renewal was inadvertently “missed” this year. A motion was made to invest in a 1K separate CD for the next 10 months for uniforms and set that CD to expire at the time of our current CD. Monies will then be “rolled in” to current CD in May. We currently have approximately 6K is escrow. Scott motioned to accept this plan and Marty seconded.

· Marching Band fees were raised from $275-$300 following a meeting between Mr. Cockley, Mr. Askew and Mr. Materra with collection dates set as June 13^th, July 11 and August 3 due to rising operating costs and decreased membership as compared to last year.

Music Director’s Report/Choral Director’s Report

• Derrick Askew and Heather Caparaso were not present at tonight’s meeting.

• Rob Materra passed out preliminary info about our two home shows. Bands may continue to register until two weeks prior to the show.
• There was discussion regarding our participation in the TOB circuit. Rob shared that we are participating in some TOB shows to support local schools and to generate $ at a home show. We will not be going to ACC’s this year due to budgetary restraints for transportation and “antiquated judging systems”. We will be attending more “local” competitions due to the need to lower travel expenses. Mr. Cockley has approved attendance at all proposed competitions.
• Rob shared his thoughts on Pep Band, Concert Band and Marching Bands.

Ways and Means Committee

• Banner Sales are in progress. Marty M., Scott, Jim and John have formulated a plan and will be compiling a list of possible businesses within a 2 mile radius of our zip code and all companies currently providing services to the Music Boosters. OCS has been contacted about doing a mass mailing of banner info to these businesses. Sponsorship levels and annual/perpetual gifts are being offered. Banners will remain in place for a one-year period. Members will be contacted for names of businesses to possibly contact.
• Letter writing Campaign will be pursued. Sharron contacted Jim about possibly using OCS to help with this endeavor.
• GL Scrip card program. Current “acting” POC s Judy Bushey who obtained all previous script info from Suzanne Reamer. This program needs a coodinator. Anyone interested should talk to Judy immediately.
• Frederick Keys Baseball Fund Raiser will be held Sunday July 27 at 6:00 at Keys Stadium in Frederick. Tickets are $8.00 and the Boosters will make a 50% profit on each ticket sale. Sharron will send an e mail to all parents of students currently involved in any music program at Century.
• Board Games will be looked into by Dawn with info to follow in August.
• Visitourmall.com. Please checkout “visitourmall.com” for convenient online shopping. A percentage of every purchase made through this website is deposited into the Music Boosters account. Simply go to “visitourmall.com”, click “Find Group”, scroll to and click on “Century High School Music Boosters”, and start shopping! Or visit the mall through the Century Knights home webpage at knightsmusic.org.

• GoodSearch.com. This is a Yahoo-based search engine and earns the music boosters .01 for every valid search. Click on “Century High School Music Boosters (Sykesville, MD)” to designate CHS as the organization to receive credit. Keep on searching!
• eScrip. By using loyalty club cards (i.e. Safeway Club Card), credit cards (i.e., Macy’s credit card or Macy’s Visa card), and debit cards that have been registered with eScrip. There is a 6-step process to register any cards you feel comfortable registering with the program. Please register your cards at www.escrip.com. A group ID number or name must be entered in step 1 of the registration. Our information is: GROUP ID # 148958018 or use the group name CENTURY MUSIC BOOSTERS INC. This is a very simple way to raise money for the CHS music program! This fundraiser has the possibility of ongoing success but needs to be better promoted.
• Guitar Hero is still on the table but issues with logistics still need to be addressed such as need for TV’s and projectors. John and Traj will continue to work on this event and are considering a Sunday in the late fall.

Liaison Report

• Choral-Dawn- Has not heard from Heather recently so she will make contact for the next meeting.
• Band/Orchestra-Marty M-Discussed more “structured programs”for upcoming concerts, such as flower and program sales.
• Marching Band-Jim Kelly-Sept 27 is the TOB home show at 7:00 pm with 7 bands currently registered. Southern MD and VA bands not coming so far, possibly due to rising transportation costs. Oct 18 is the USSBA MD/DE Sate Championship show with 15 bands currently registered. He will attempt to re negotiate the contract with USSBA to include a field usage fee to make the event more lucrative for the Boosters. A split show will NOT be pursued to maximize concession sales. Start time is 2:00 and Shepherd University will be performing. Parking issues may arise and Jim is aware of this at this time.
• Additionally, a Parent Preview Picnic is being planned for August 22 at 5:00. This years picnic will be more inclusive by inviting all current music students to attend regardless of their membership in Marching Band, Concert Band, Orchestra or Chorus. Performances during the dinner hour by roups other than the Marching Band will be pursued. The Marching Band will perform at 7:00. A dunk booth and other potential small fundraisers will be considered for this event. We will alos invite the local neighbors of Century High School.
• Historians- Maureen Stewart stated that personal and business ads would be available for purchase in the home show programs. Marching Band sections will be responsible for designing their own “page”. Pages will be displayed at the picnic and votes will be cast for which section is the most creative and will be placed first in the program. A small donation will accompany each vote as a fund raising event.

VP Comments

• John reminded everyone of the upcoming DCI show in Westminster on August 3. The Cadets, Crossmen and Marine Corp Bands will be featured.
• The documentary “50 Yard Line” may be shown at the end of the Summer. TJ is showing in August.

• Info needs to be sent to Jan Soth for inclusion in the Fall Newsletter

Miscellaneous

• Laurie Kilroy volunteered to fit marching band uniforms this year and Elizabeth Phipps volunteered to take on dry cleaning the uniforms. Thanks Ladies!

• Marching Band Jacket sales will go on until August 8^th. Info has been passed out to new members and the form is located on our web site. Jackets ate $65 and POC is Sharron Antolick.

Next Meeting

• Will be held August 7^th at 7:30.

Adjournment

• Scott Stewart motioned to adjourn at 8:3pm and Sharron Antolick seconded.

Respectfully submitted,

Sharron Antolick

Secretary

Visit the CHS Music website @ www.knightsmusic.org