CHS Music Boosters Meeting Minutes

May 1, 2008

Attendees

Tony Caracciolo, John Bushey, Scott Stewart, Maureen Stewart, Traj Antolick, Sharron Antolick, Bob McLeod, Teri McLeod, Deb Ruark, Steve Stephey, Susan Stephey, Dawn Anuszkiewicz-Lundgren, Lori Cady, Mary Laulis, Rob Holt, Heather Caporaso, Nancy Thompson, Pam Jacobs, Jennifer Wise, Martin Mankowski, Marie Mankowski

Call to Order

• The Music Boosters meeting was called to order at 7:30p.m. by Tony Caracciolo.

Secretary’s Report

• Sharron A presented a summary of last month’s minutes. The minutes are available at www.knightsmusic.org. A motion to accept the minutes for the March meeting was made by Scott Stewart and seconded by Jennifer Wise.

Treasurer’s Report

• Scott Stewart presented the budget. There is still an outstanding Transportation Fee of approximately $7000. Mr. Askew has still not obtained an itemized bill for services as requested at the March 6 Booster Meeting. Therefore, Scott Stewart will obtain an itemized bill for services from Johnson Transportation. This needs to be done before the bill can be settled.

· A miscommunication between Mr. Askew, Joe Le Roux of FFP and the Music Boosters resulted in having the Music Boosters pay FFP for services rendered 3 months earlier that expected. The Carroll County Public Schools were not involved in this transaction. No contract between FFP and CCPS currently exists as previously discussed and deemed necessary by the Music Boosters. Therefore, the Music Boosters will proceed in “good faith” and compensate FFP for previously agreed upon services.

• There is a current total deficit of $497.58. Deb Ruark approved the current budget and Marty Mankowski seconded.

Music Director’s Report/Choral Director’s Report

• Derrick Askew and Rob Materra were not present at tonight’s meeting.
• Heather Caporaso stated that a Chorus class would be dropped next year due to lack of enrollment. She informed the Boosters that Chorus is considered a “club” and she will investigate opportunities to schedule activities after school for those students who are interested, but cannot fir Chorus into their class schedules. Ms. Caporaso wants to learn more about how she can help with fundraising and expressed her appreciation for what the Boosters are doing to help her financially manage her programJ. She will help the Boosters in any way she can, just ask.

Ways and Means Committee

• The Pancake Breakfast netted a total profit of $110.00. Thank you Judy and kitchen crew for all your hard work! Scheduling another breakfast for late fall/early winter as well as a possible spaghetti dinner was also discussed.

• Vera Bradley Bingo May 3, 2008 at 6:00p.m. Tickets are on sale now. All bags are sponsored and filled. Volunteers are still needed for the event. Signs have been made and set up for advertising. Flyers are posted at local businesses and an ad has been placed in the newspaper. Mo Ruark will call and Steve Stephy will assist. The Bingo board has been obtained. Ticket sales are currently slow, so we need to focus on increasing sales.

• The Pops Concert was cancelled on short notice due by Mr. Askew. Advertising to the papers/local assisted living centers were cancelled. Flyers were taken down from local businesses. Mr. Askew was to place a notice on the Century doors stating the Concert was cancelled.

• Banner Sales are in progress. Marty M., Scott, Jim and John have formulated a plan and compiled a list of possible businesses within a 2 mile radius of our zip code and all companies currently providing services to the Music Boosters. OCS has been contacted about doing a mass mailing of banner info to these businesses. Sponsorship levels and annual/perpetual gifts are being discussed. Banners will remain in place for a one-year period. A mock banner was suggested as an example. Sponsorship “bundles” are being developed due to the cost of the banners. Music students should be encouraged to help in person with the sales.
• PDP was tabled as a fundraiser at this time. This event or one similar to it may be pursued in the fall of 2008.
• GL Scrip card program. Current POC is Judy Bushey/Suzanne Reamer. A list of all participating businesses is available at www.glscrip.com.
• Visitourmall.com. Please checkout “visitourmall.com” for convenient online shopping. A percentage of every purchase made through this website is deposited into the Music Boosters account. Simply go to “visitourmall.com”, click “Find Group”, scroll to and click on “Century High School Music Boosters”, and start shopping! Or visit the mall through the Century Knights home webpage at knightsmusic.org.

• GoodSearch.com. This is a Yahoo-based search engine and earns the music boosters .01 for every valid search. Click on “Century High School Music Boosters (Sykesville, MD)” to designate CHS as the organization to receive credit. Keep on searching!
• eScrip. By using loyalty club cards (i.e. Safeway Club Card), credit cards (i.e., Macy’s credit card or Macy’s Visa card), and debit cards that have been registered with eScrip. There is a 6-step process to register any cards you feel comfortable registering with the program. Please register your cards at www.escrip.com. A group ID number or name must be entered in step 1 of the registration. Our information is: GROUP ID # 148958018 or use the group name CENTURY MUSIC BOOSTERS INC. This is a very simple way to raise money for the CHS music program! This fundraiser has the possibility of ongoing success but needs to be better promoted.

Liaison Report

• Choral-Dawn- Flowers were donated and sold at the Chorus/Orchestra Concert…. Thanks Dawn! In the future, it would be helpful to let the parents know that flowers will be available for purchase. It was suggested that flowers be available for purchase at the two upcoming Middle School Spring Concerts at Century on May 12^th and 13^th as a fundraiser and a recruiting strategy. Tony will request to speak to the audience prior to the Concerts and Sharron will e mail Mrs. Paulsgrove and Miss Adolphson about flower sales and sending home flyers about the flowers to parents ahead of time.
• Band/Orchestra-Marty M-Suggested putting together a list of potential private instructors. Can the instructors advertise and put a logo on the Music Booster website for a fee? Scott and John will investigate possibilities. Also suggested expanding the Fall music program by utilizing County grants to bring in Master instructors. Marty left a message for the County Coordinator of this matter. Tony suggested having vendors come in and speak to the students. The Boosters will also offer to help Mr. Askew with further professionalization of programs and staging. Nancy stated there was no interest in Patron Ads. Specific e-mail lists of each music program would prove helpful in this matter. Student liaisons from each music program were discussed.
• Marching Band-Jim Kelly-not present at meeting
• Historians-Teri McLeod , Maureen Stewart In the process of gathering photos, yearbooks, videos etc. for the Senior Farewell. An E-mail asking for input was be sent to all parents of students in the Music Program but no photos, videos ect. have been received to date. Mr. Askew has been e mailed regarding a possible date and time for the Senior Farewell, but has not responded to date. Will there be a Senior Farewell? Tony said we need to celebrate the Seniors for all their efforts and the group agreed. Maureen and Terri will do something to recognize the seniors but need help/support from the music faculty and Century administration to do so. A breakfast in the cafeteria during Wednesday advisory time on May 21^st or 28^th was discussed. They will consult with Judy Bushey. They will send an email to the parents of seniors only to request help and input. Ms. Caporaso will take on the Senior Awards on Scholarship Night, June 5^th. She offered to put together award packets.

Scholarship Committee

· Marty M. shared that multiple forms had been obtained from Guidance. So far, one form has been returned. May 9 is the cutoff date. Heather will remind students of the 3 potential scholarships at $500 each.

VP Comments

• Susan Stephey has designed a Thank you card for use with individuals and companies. Thanks Susan!
• The upcoming “What is Marching Band?” being held in the Bandroom on Thursday, May 15^th should be posted on the website.
• Mr. Cockley will be asked to include the Vera Bingo on e-school newsletter
• Student performances were suggested prior to the Booster meetings starting in the Fall. Performances could alternate between choir and instrumental.

Miscellaneous

• A cohesive Summer activity to include all families involved in the Music Program would be beneficial and fun for all! We need to support each otherJ
• Mileage to volunteer and all donations are tax deductible.
• Rob Holt will look into performance opportunities within the community

Next Meeting

• The next Music Booster meeting will be held on Thursday June 5th at 7:30. The membership agreed to continue having monthly meeting over the summer months in order to prepare for Fall fundraisers. One fundraiser per month will be attempted.

Adjournment

• Scott Stewart motioned to adjourn at 8:40pm and Deb Ruark seconded.

Respectfully submitted,

Sharron Antolick

Secretary

Visit the CHS Music website @ www.knightsmusic.org